How do matching gifts get submitted and verified by donors, nonprofits, and companies?

How do matching gifts get submitted and verified by donors, nonprofits, and companies?

The matching gift submission process is easy for donors, nonprofits, and companies but it does involve a few steps:


#1: The donor submits a matching gift request
At Double the Donation, we build and maintain a database of companies that match employee donations along with forms, guidelines, and instructions. When a donor searches for their employer they'll be able to access the instructions for them to go ahead and submit a matching gift.

Often this is done electronically through an online portal that a company sets up where the donor fills out basic information such as their name, employee ID number, the organization they donated to, and the desired match amount. Other times it's a paper form which the donor fills out with similar information.

 

#2: The nonprofit verifies that the donation was made
This is a simple step where the nonprofit says "yes, the donor did in fact make a donation to our organization and we meet the eligibility guidelines the company created." This verification can either be done online through a company portal or if a donor filled out a paper form he or she will typically mail that form to the nonprofit for them to sign and submit to the company.

 

#3: The company issues the matching gift check
Each company has their own timeline but once a donor has indicated that they made a donation and the nonprofit has verified the donation it's only a matter of time before the company issues payment.

 

    • Related Articles

    • What sort of notification does a nonprofit receive when a matching gift is submitted?

      It's important to remember that each company establishes its own matching gift process. But in general there are two different paths for donors that most companies follow: A donor submits their matching gift request electronically A donor fills out ...
    • What is Matching Gift Auto-submission?

      Matching Gift Auto-submission allows your donors to complete and send in their matching gift requests to their employers directly from the confirmation page widget on your donation confirmation screens. Double the Donation has partnered with several ...
    • What do the different donor statuses mean?

      Initial Donation Record Statuses: The following three statuses are initially determined when donor information flows into your 360MatchPro account.  Waiting for Donor: Donors identified as working for a company with a matching gift program will ...
    • Marking Previous Gifts as Submitted from Automated Emails

      360MatchPro is always looking for ways to keep your records up to date. The solution will look for opportunities to use new information from donors to update the status of older donations. One high-impact opportunity to gather more information is a ...
    • What percentage of companies offer paper matching gift forms versus electronic now?

      If you've been around the matching gift world for years, you may remember the time when all companies requested that employees submit their matching gift requests with paper forms. But things have changed in recent years. At Double the Donation we ...