Sorting and Filtering Donation Records

This article walks through how you can sort and filter donation records in the donations table and explains the difference between the simple and advanced search functionality.

Filtering Donation Records

Date Range

Statuses

Eligibility

Sorting Donation Records

Simple Search vs. Advanced Search

Advanced Search

Navigating through Donation Records

Training Video: Sort and Filter Records

Training Video: Organize Donation Records

 

Within your 360MatchPro account portal, you have the ability to sort and filter donation records to narrow down the exact data that you are looking for. 

 

Filtering Donation Records

You have the ability to filter donation records based on the following:

  1. Date Range

  2. Statuses

  3. Eligibility

Date Range

You can filter donation records based on a date range. The default date range will be 30 days, but you can change the date range based on what donation records you would like to see.
 

Statuses

The statuses that you can filter are the following:

  1. Waiting for Donor

  2. Match Initiated

  3. Pending Payment

  4. Match Complete

  5. Unknown Employer

  6. Ineligible Eligibility

For more information on donor statuses, view this article

 

To filter out donation records based on their status, uncheck the status that you don't want to include so the donation records of the checked statuses only appear. 

 

 

The statuses you have selected will be visible below the search bar. You can remove a status by clicking on the ‘X’ next to the status. 

 

Eligibility

To filter donation records based on eligibility, check the eligibility type you'd like to include. The eligibility types are as follows: 

  1. Match Eligible 

  2. Volunteer Grant Eligible 

  3. Forms Available

  4. Donor Submitted

 

 

These eligibility types correspond to the insights in the company and status columns.  For more information about Insights, view this article

 

The eligibility types you have selected will be visible below the search bar. You can remove an eligibility type by clicking on the ‘X’ next to the type. 

 

Sorting Donation Records

You have the ability to sort donation records based on the following:

  1. Date

  2. First and Last Name

  3. Amount 

  4. Email

  5. Campaign

  6. Phone Number

  7. Identifier

 

To sort these columns, you can click on the up or down arrow next to the column title:

 

Simple Search vs. Advanced Search

There are two available search mechanisms in the 360MatchPro Donations tab:

  1. Simple Search: Enter your search query, and Simple Search will scan for that string of characters across all searchable columns in the Donations table.

  2. Advanced Search: Select which searchable column you would like to scan for your search query and then enter your search query, and Advanced Search will scan for that string of characters in just the column you indicated. You can combine Advanced Searches to create a more narrow query.

Tip! Most 360MatchPro clients use Simple Search for a vast majority of their search queries. Advanced Search tends to be used by organizations with a large volume of donation records or with highly specific search queries.

Advanced Search

To access the Advanced Search, select 'Switch to Advanced Search.'

 

 

With the Advanced Search, you can access the following searchable columns:

  1. Name

  2. Email

  3. Company

  4. Campaign

  5. Vendor

  6. Identifier

 

 

To create a more narrow query, you can combine Advanced Searches. If you use more than one of the search fields, 360MatchPro adds an "and" statement between the search fields. In the example below, donation records will appear where the campaign name is Cat Rescue Club AND the company name is Home Depot. 

 

Navigating through Donation Records

Within your donations tab, you can sort donation records so you see 25, 100, or 250 donation records at a time. You can do this by scrolling to the bottom of the donation records page and looking to the left-hand corner. Select the number of entries you’d like to see. 

 

 

You have the ability to sort through donation records by moving from different pages. You can do this by scrolling to the bottom of the donation records page and looking to the right-hand corner. Select the page you’d like to move to in order to view different donation records. 

 

Training Video: Sort and Filter Records

Training Video: Organize Donation Records