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Getting Started: Reporting Overview (Double the Donation Volunteering)

This article explains how reporting works in Double the Donation Volunteering, what each report includes, and what actions your organization should take based on the data.

How Reporting Works in Double the Donation Volunteering

Data Scope & Update Frequency

Report: Top Companies by Volunteer Grant Eligibility

Report: Incomplete Employer Data

Important Reporting Behavior to Understand

Strategic Impact of Volunteering Reports

 

The Volunteering reporting suite is designed to help you strengthen corporate relationships, identify volunteer grant opportunities, and take revenue-generating action without requiring advanced analytics expertise.

How Reporting Works in Double the Donation Volunteering

Reporting in the Volunteering module is structured to help organizations improve corporate engagement and sponsorship outcomes.

Each report is:

  • Pre-built and evidence-driven

  • Designed using insights from thousands of workplace giving programs

  • Focused on actionable next steps

  • Built to surface corporate sponsorship and volunteer incentive opportunities

You do not need a data analyst to interpret results. Each report includes built-in guidance and recommended actions.

 

Data Scope & Update Frequency

Understanding how report data is structured prevents confusion and support requests.

Default Reporting Window

  • Reports display data from the most recent 90 days

  • Data updates once per day

  • The latest update timestamp appears at the top of each report

 

Need Data Outside 90 Days?

To analyze a custom date range:

  1. Scroll to the bottom of any report

  2. Export the underlying data

  3. Apply your desired date range externally

Important: Reports always default to the last 90 days, even if exported data includes broader history.

 

Report: Top Companies by Volunteer Grant Eligibility

What This Report Shows

This report highlights companies that employ volunteers who are eligible for Volunteer Grant programs.

 

Data Visualization

  • Bar chart ranked from highest to lowest number of eligible registrations

  • Default view displays Top 10 companies

  • Dropdown allows expanded view

  • Clicking a bar filters the table to that company

  • Clicking the hyperlinked company name opens Volunteer Grant program details

Important: This report applies only to Volunteer Grants, not Volunteer Time Off (VTO).

 

Why This Report Matters

Companies strongly represented in your volunteer base present partnership opportunities.

Common strategic uses:

  • Build dedicated Volunteer Grant campaigns

  • Initiate corporate sponsorship discussions

  • Strengthen employer engagement initiatives

  • Expand workplace giving relationships

Organizations using this report proactively often secure stronger corporate partnerships.

 

Recommended Action

  1. Identify top represented companies

  2. Review their Volunteer Grant policies

  3. Initiate outreach to corporate contacts

  4. Encourage eligible volunteers to submit grants

  5. Explore sponsorship or event collaboration opportunities

This report directly supports corporate sponsorship growth.

 

Report: Incomplete Employer Data

What This Report Identifies

Some volunteer registrations are marked:

  • Status: In Progress

  • Field: Employer Identification

This typically occurs when a volunteer:

  • Searches for their employer

  • Does not select the company from the search results

As a result, eligibility for volunteer incentives may not be properly assigned.

 

How to Evaluate Incomplete Records

Use the Volunteer Entered Company Name filter to review:

  • Entered – The plain-text company name typed by the volunteer

  • DTD Best Guess – Double the Donation’s predicted employer match

  • Compatibility Score – Confidence level in the suggested match

  • Volunteer Count – Number of volunteers using that company entry

Understanding Compatibility Scores

Compatibility Score Meaning
15 or greater High confidence match
Below 15 Lower confidence; requires manual review

A score of 15+ indicates strong confidence that the suggested employer is accurate.

 

Recommended Action

  1. Filter by Volunteer Entered Company Name

  2. Review Compatibility Scores

  3. Use the pencil icon to correct employer records

  4. Confirm employer mapping

  5. Send a bulk email encouraging eligible volunteers to submit incentives

Correcting employer data increases volunteer incentive capture rates.

 

Important Reporting Behavior to Understand

When you update records inside a report’s Donations table:

  • The record will remain visible in the same report

  • Even if it would no longer meet the original query criteria

  • It will refresh based on the next scheduled update

Always reference the update timestamp at the top of the page.

 

Strategic Impact of Volunteering Reports

The Volunteering reporting suite is designed to:

  • Increase Volunteer Grant submissions

  • Improve employer data accuracy

  • Identify high-value corporate relationships

  • Support sponsorship outreach efforts

  • Strengthen workplace giving engagement

These reports are not informational dashboards — they are revenue-enablement tools.